The World of Computer Software/The World of Computer Software.iso/gdox811.zip/GOVDOX.DOC

Text File | 1993-01-06 | 33KB | 808 lines

GOVDOX

release 8.11

































(c) 1992, Clyde W. Grotophorst
    GMUtant Software
    Route 1, Box 296
    Hamilton, VA 22068 USA

                                 GOVDOX

          GOVDOX is SHAREWARE...not FREEWARE or PUBLIC DOMAIN

Non-registered users of this software are granted a limited
license to make an evaluation copy for trial use on a private,
non-commercial basis, for the express purpose of determining whether
GOVDOX meets their needs. At the end of this trial period, (30 days)
you should either register your copy or discontinue use.

Registration licenses you to use the product on a regular
basis. Registration also provides you with access to the GMUtant
Online BBS ([phone]) as a registered user--where you may
receive support, leave questions, requests for enhancements, or
download the latest release of the program. The registered version
offers expanded capabilities.

Once registered you will receive the latest version of GOVDOX by
       return 1st class mail (please specify disk size).

                Registration fee...............$ 50.00

    includes diskette by return mail, printed documentation,
    30 days telephone support and one (1) instant update diskette.

 Extend instant update plan 12 additional months (2-3 disks)....$ 25.00

  Under the instant update plan, you receive any new release of
  GOVDOX without having to call our BBS or send the $ 5.00 per
  update fee.  We typically issue an update every 2-3 months
              (adding features, correcting problems, etc.)


          Send your name, address and registration payment to:

                          Clyde W. Grotophorst
                            Route 1, Box 296
                        Hamilton, Virginia 22068
                                  USA


                              Introduction

GOVDOX is an easy to use yet powerful system for checking-in U.S.
Government documents. Beginning with release 7.0, GOVDOX was
completely redesigned--keeping those features that helped make the
earlier versions popular and improving the product in a number of
areas.  Abandoning compiled dBASE has enabled us to improve the
performance of the program in every area. Not only does this
version of GOVDOX run much faster than earlier releases, it offers
many more features:

GOVDOX features include:

o    Completely menu-driven. Bounce bar menus (with initial letter
     activation) are used throughout the system.
o    Full mouse support
o    GOVDOX produces a true sort on SUDOC numbers without resort to
     complicated data entry requirements or use of a stand-alone utility.
     System 'normalizes' user input during data entry.
o    If desired, GOVDOX can be run in read-only mode. Users
     may search the database and extract reports but they may
     not add, modify or delete records.  Allows GOVDOX to
     serve as an OPAC for your documents collection.
o    Search database(s) by any word found in a record.
o    Descriptor field supports free-text searching with each
     term indexed for fast retrieval regardless of database size.
o    Move forward and backward or jump randomly through all
     matching records.
o    GOVDOX supports boolean AND, OR, or NOT searching. You may
     also, if desired, limit matches to whole words (just
     append a /w to your search term).
o    When no match is found for an indexed term, GOVDOX shows
     the user terms that file before and after the term that
     was not found.
o    Produces a wide variety of reports (database(s) sorted by
     Sudoc Number, list of descriptors used in each database,
     sorted list by Title, Sorted list by Title, etc).
o    Online verification of descriptors during data-entry if
     desired (support for controlled vocabulary).
o    Export data in comma-delimited format accepted by most
     dbms packages (e.g., dBASE, FoxBase, Paradox, etc).
o    View ASCII files of any size without leaving GOVDOX.
o    Global change capability provided. Change any text in any
     field across the database. GOVDOX shows each change before it
     is made, allowing you to skip record(s) if desired.
o    Progress graphs for indexing/reindexing.
o    User may modify help screen. Any ASCII file may serve as
     online help for system.

o    Five indexes are stored in a single file.  This reduces
     DOS overhead (file handles) and speeds indexing operations.
o    SHELL TO DOS without exiting the system. System compresses
     GOVDOX in memory to free more RAM for your dos prompt.
o    Database (and index) may be stored on drives other than
     that used to store program file (e.g., on a LAN).
o    Automatic date stamping of records during data entry.
o    Deleted records are reused before new records are added
     (minizing disk space and eliminating need to 'pack' file.
o    Full b-tree indexing speeds retrieval.
o    Boyer-Moore search algorithm used on full record search,
     improving retrieval by 200% over brute force (field by
     field) comparison.
o    Reports from GOVDOX are written to ASCII files, enabling
     use of any word processor for production of final printout.
o    GOVDOX produces a list of unique item numbers on
     demand...including the number of documents using each
     number.

                              INSTALLATION

First, make sure your system has the following 2 statements in your
CONFIG.SYS file:

        Files=20
        Buffers=20

To find out whether your machine has a CONFIG.SYS file, issue the following
commands at a DOS prompt:

PROMPT $P$G [press return]. You may already be using this prompt string, but
if not, at least from here on out you will know what drive and directory
you are defaulting to.

C: [press return...we want to log onto the C: drive]

CD\ [press return], this should put us in the root directory a 'C:\>' prompt
should appear. If so, type the following command:

DIR C*.SYS [press return]

If you do not see a file named CONFIG.SYS in the newly displayed text, you can
safely assume that one does not exist.

To Create a CONFIG.SYS file, issue the following commands at C:\>
prompt (to be a bit more technical, while logged onto the root directory
of the boot drive (typically C:) of your system):

Copy Con: CONFIG.SYS [press return]
FILES=20   [press return]
BUFFERS=20 [press F6]


CONFIG.SYS file is read only during initial boot of your system.
Questions about this can be resolved by looking at your DOS manual.

                  Files needed to run a GOVDOX system

Installing GOVDOX is simple. You need only two files to run the system
(GOVDOX.HLP and GD.EXE). If you are familiar with DOS, just create a
subdirectory (e.g., GOVDOX) and copy the two files to that
subdirectory. Type GD at the DOS prompt when you're ready to begin.

The first time you run the program, you'll be prompted to create a
database. We suggest you use the name GOVDOX for your database but it's
not required.   Any word (up to 8 characters) may be used. GOVDOX will
create the database using the name you give, adding a DAT extension file
for the datafile and an IX extension for the index.

              Command Line Switches (DatabaseName  /p /m )

OPAC (Online Public Access Catalog) . If you want to have others
use your GOVDOX database but don't want them adding, deleting,
or editing records, begin GOVDOX with the /p switch. This
activates OPAC mode, disabling the Add function and Maintenance Menu.

/m forces monochrome operation. GOVDOX will automatically sense a
mono card and use the appropriate colors.  You may need to use the
mono switch if you're using a monochrome VGA system--which appears
as a color monitor at the hardware level.

                              OPENING MENU

When you type GD at the DOS prompt, several things happen...

1) the program allocates RAM for in-memory storage of the indexes.

2) if you are using the SHAREWARE version, a reminder to register
screen appears (actually appears about 50% of the time).

3) the program next checks your disk to see how many *.DAT
files can be found...

     a) One *.DAT file found, GD opens that database.

     b) More than one, a pick-list appears. Select the file you want to
     use by moving the light bar with the cursor arrows until desired
     file is highlighted--then press RETURN (or double-click mouse on
     desired file).

4) the main menu appears.

                           Main Menu Options

L  List items in the database. This option allows you to move through
   the database a record at a time. The records appear in the order in
   which they were entered into the system. Pressing L on the main menu
   takes you to the last record in the file (the assumption being that
   you are probably more interested in the more recent records). You
   may move about the file via the J (Jump) command--which 'jumps'
   you to the record number you enter.

S  Search a database. Supports a variety of search types.

E  Export data. Enables user to produce a variety of reports, including
   bibliographies.

V  View ASCII file(s). Allows user to look at an ASCII file.

M  Maintenance functions. This function provides a variety of
   support operations (adding records, rebuilding indexes, creating
   new databases, deleting databases, Shell to DOS, etc).
   Disabled if /p (read-only) switch is used at startup
   (e.g., GD /p [return]).

D  Database selection. Once you have created a second database,
   this function allows you to move between database files.

I  Information on GOVDOX.  Pressing I on the Main Menu causes the
   file GOVDOX.HLP to display in a window on your screen. To create
   your own help file, make an ASCII file and name it GOVDOX.HLP.  You do
   not have to worry about page breaks or other formatting.

Q  Quit to DOS. Closes all files, halts program and exits.
                           1. ADDING RECORDS

Adding records to your database is fairly simple. Press A on the main menu
or move the highlight bar to the top of the menu (highlighting "A   Add an
item to the file") and press return

A blank record will appear on the screen. You can begin entering data for
that item.

Two keystrokes activate special windows during data entry and/or editing:

 F1    displays a chart of keystrokes supported by the GOVDOX
       data entry/edit function.

ALT-V  Compares the terms entered in the descriptor field with those
       already in use.  If the term(s) you're using in this record
       have been used before, they'll have a check mark beside them.
       You can use this function to help maintain a controlled vocabulary.

Note that GOVDOX performs a bit of post-edit processing on a SUDOC number.
First, all spaces (except the one that must appear between the initial
letters (for agency) and the first integer of the SUDOC number. GOVDOX
will strip all other spaces out of the number as it is filed.

The date field will automatically show today's system date. You can edit
this if desired but pressing RETURN while the cursor is on the field
accepts the default date shown.

Once you have completed entering data in a particular record, you must
press ESCAPE -- or press return when the cursor is in the location
field.  As an alternative, you can press ^KD or ^Enter.  Any of these
keystrokes halts the add/edit process and presents you with a menu
along the status line at the bottom of the screen:

Save & continue    Carry after saving    File & stop     Abandon this

You can press the highlighted character associated with each option to
activate it (e.g., S for Save & continue) or move the highlight bar
via the cursor arrow key--pressing RETURN when the desired option is
highlighted.  If you have a mouse, you can click on the desired
option.

Save & continue:     Files record, then brings up another blank record.
Carry after saving:  Files this record, then copies the data in this
                     record to a new record.  This is useful for those
                     instances where you have several items to enter
                     that vary only slightly.
File & stop:         Files this record then exits the add function.
Abandon:             Discards the data just entered and exits the
                     add function.
                              2. SEARCHING

Pressing S on the Main Menu activates the Search Menu.  You can search
a GOVDOX database in several ways:

                        Sudoc Number (indexed).

This searches the sudoc number index. Retrieval is very quick
(under 2 seconds regardless of database size).  You can
enter a STEM and GOVDOX will match all records that begin with the
stem.  Matching occurs from the left hand margin of the Sudoc
number field.  When no match occurs, GOVDOX displays near misses.

                            Title (indexed).

Like Sudoc number searching, this field is indexed
for fast retrieval. You must enter the beginning text of a particular
title.  When no match is found, GOVDOX will show you those titles
that file both before and after where your title search text would
have appeared had it been in the file.

                         Keyword (indexed).

Again, like Sudoc and Title searches, the keyword(s) field is
indexed. Each term in the field (a term being anything with a space
on either side of it, up to a total of five terms per field) is indexed.
You can search for any individual term that appears in the keyword
field.  The 'near-miss' display (mentioned above) appears when
no match is found.

                                Boolean.

Unlike the first three search methods, Boolean is a non-indexed
search.  It is slower than indexed searching but it has the virtue
of finding matches *anywhere* in a GOVDOX record. When B is pressed
on the Search Menu, a boolean function screen appears.  You must
first tell the system whether you want an AND search, an OR search
or a NOT search. You can press the highlighted letter if
desired (A, O  or N).

You'll be shown a screen with four blank fields:

Term 1 >
Term 2 >
Term 3 >
Term 4 >

You enter each individual term (or phrase) in the fields. If you want
to limit a particular term to whole-word matching, append a /w on the
end of the term (as shown for the second term in the example below):

Term 1 > Asia
Term 2 > Handbook/w

When you have entered all desired terms, press ESC (pressing RETURN
when the cursor is in the 'Term 4 > ' field also completes the data
entry phase).

You will next be asked whether matches should go to disk (an ascii
file, suitable for printing or distribution) or screen.  You can hit
RETURN and the default (screen) will be selected.  If you want the
matches to go to disk, press D or move the highlight bar to DISK and
press RETURN.

A graph will appear and GOVDOX will report progress as it moves
through the database looking for matches.  The entire file is
searched, then the matching records (gathered into a set) are
presented.  GOVDOX will show up to 5000 matches for any given
search.  If your search results in more than 5000 matches, you'll
be shown the first 5000 and warned that more matches were found.
You should narrow your search.

Note: When sending to disk, the 5000 match limit is waived.  All
matching records will be written to disk.

                         Full-record searching

Like Boolean searching, Full-record searches enable you to match
for text anywhere in a record.  You can, as with boolean, add a
/w to your search term to limit the system to whole-word matches.
Non-Indexed Searches (switches):

There are 2 switches that can be added to your search statements: /w /p

                        (/w) Whole-Word Matching

When you add a /w to your search term under either FULL or
BOOLEAN searching, you're asking GOVDOX to ignore those
instances where the text you enter appears in a record but
not as a whole word (e.g., you've entered hand but don't want
matches on handbook). GOVDOX uses the following definition for
a word:  any text with a space (or punctuation) on each end of
the term.

                        (/p) Matches to printer

Adding the /p switch will cause GOVDOX to send matching records to
the printer instead of the screen (single line of output per
record).  If your printer is malfunctioning (or not turned on),
you'll receive an error message--offering you the option of fixing
the problem and continuing or abandoning the search.

You can use both switches if desired (e.g., hand/w/p  would send
matches on the whole-word HAND to the printer).

                      DISPLAY of MATCHING RECORDS

Once the set of matches has been assembled, the matching records
will be presented to you.  The lower center of the display window
will report which record is being viewed (e.g., Match 1 of 31).
You have several options (shown on the menu along the status line):

F or Forward  -  moves to the next record
B or Backward -  moves to the previous record
E or Edit     -  allows you to EDIT the displayed record
D or Delete   -  allows you to DELETE the displayed record
S or Save     -  writes the record to an ASCII file (named QUERY.TXT)
T or Transfer -  writes the record in GIX format to TRANSFER.GIX
P or Print    -  prints the displayed record
J or Jump     -  allows you to jump to another record in the set.
                 When you press J a window appears. Enter the number
                 of the record you want to move to and press return.

                               3. EXPORT

The export option is activated by pressing E on the Main Menu.  You
are shown several report options.  All reports that go to disk are
written as plain ASCII files--suitable for import into your favorite
word processor.

S - Sudoc Number.   All records in the file are written to disk in
                    SUDOC number order. You're offered the choice
                    between brief and full format. Here's a sample
                    of each

                    FULL format (3 lines per entry)


GS 1/29:NO                      0580-A-01  02Feb90
Federal Travel Directory
  STACKS

HE 3615/2:88-10                 0508-H-01  06Mar89
Indoor Air Pollution Part 1: Radon
  MED

                    Brief format (1 line per entry)

A 57.38: C 87/988      SOIL SURVEY OF CROCKET COUNTY, TENNESSEE
A 67.7/2: VOL/#        FOREIGN AGRICULTURE (CHANGED TO AGEXPORTER 1989)

Note that brief format makes a nice shelflist if all you need is sudoc
number and title. You can use TITLE (option 2) to create a shelflist
sorted by title.

If you also want the item number to appear, use option M to create the
shelflist.  Option M also adds a '___' before each line to enable you
to use the list to check-off selected entries:

___ A 1.2:C18/7/FOLDER             0010       Careers USDA
___ A 1.2:C18/8/Admin.             0010       Administration
___ A 1.2:C18/8/BUS.               0010       Business and Industry
___ A 1.2:C18/8/SCIENCE            0010       Science and Technology
___ A 1.2:C18/DIR.                 0010       Directory

GOVDOX will perform a sudoc number sort for these shelflists that is
better than 99% accurate.  Any numbers that don't sort correctly will
likely appear at the head of the list--an excellent way to find
typos.

                   Other export reports of interest:

Keywords:     Generates an ASCII file of all keywords currently
              in use.  Beside each term a number appears letting you
              know how many records use this term.

UNIQUE ITEMS: This report produces a list of all unique item numbers
              in your database.

BIBLIOGRAPHY: This option creates a file of all records containing
              a particular string in a particular field.

GIX FILE:     If you need to archive a database, you can create a GIX
              file. This will be smaller than your database since only
              the fields that have data are stored (not the blank
              spaces or empty fields).  You can read a GIX file into
              GOVDOX via the Maintenance menu.


COMMA-DELIMITED: Use this option if you want to move a GOVDOX database
                 to some other package (e.g., dBASE).  Each field is
                 written surrounded by quote marks, with a carriage
                 return/line feed at the end of each record. If you
                 use with dBASE, you can append this file using the
                 'delimited' keyword (e.g., APPEND FROM GDOX.TXT
                 DELIMITED).

                         4. VIEW ASCII FILE(S).

This option provides a viewer for small ASCII files (e.g., GOVDOX.DOC).
If a file in your GOVDOX subdirectory has a DOC, GIX, TXT or RPT
extension, it will appear in the view pick-list.  Move the highlight
bar to the desired file and press RETURN.  An ASCII file viewer will
allow you view the file's contents.  Press PgUP and PgDn to move
inside the file.

NOTE: This viewer can not view files larger than available RAM. If the
file is large, you'll have to use your word-processor or a utility
program like LIST.COM.

                             5. MAINTENANCE

The Maintenance menu (reached by pressing M on the Main Menu) offers
several options. Each is discussed below (in the order of appearance
on the menu):

List Records in the database.

        Pressing L on the Maintenance Menu moves you the end of the
        database and displays the final record in the file (the
        assumption being that you want to review records you've
        just added).  You can move freely through the database
        or use the J (JUMP) command to move to a particular record.

Rebuild Index.

        This function purges deleted records (not necessary if you're
        typically adding records to your file...GOVDOX reuses
        deleted records before physically adding a new record to
        the file) and rebuilds the *.IX (index) file. You must run
        this option if you rebuild/repair a database using GRX.EXE
        (as that program does not do a complete job of rebuilding
        the GOVDOX index(es).

Shell to DOS.

        This function compresses the heap (to free up additional
        RAM) then shells out to the DOS prompt.  Type EXIT to
        return to GOVDOX.

Make a New Database.

        Use this function to create a new database. You supply
        up to an 8 character name and GOVDOX creates an empty
        DAT and IX file.  After creating this file, you'll have
        to use the DATABASE SELECTION option on the main menu
        to make it your active file.

Delete an Existing Database.

        Deletes a database and its associated IX (index) file.
        You can not delete your active database with this
        option.

Global Find & Replace.

        Allow you to make changes to a particular field across
        your database.  The indexes are updated dynamically
        during this process. Operation of the Find & Replace
        function is straightforward:

        1. Select the field you want to modify from the menu
           that displays (sudoc, item number, title, and so on.
        2. Enter the text you want GOVDOX to find, then enter
           the replacement text.  Take care to insure that
           your replacement text does not contain your find
           text string--lest you set off an endless loop of
           changes.  Note that GOVDOX will only change text
           when an EXACT match for your search text is found.
           CASE is significant!
        3. GOVDOX will show you your 'find' and 'replace' strings.
           Once you agree that they are correct, the search begins.

        Each record that contains your 'find' search string will
        cause GOVDOX to display the old field and the proposed
        new field. If you agree with the change, press Y. If
        you want to skip the change for this record, press N.
        If, after reviewing several proposed changes, you decide
        that GOVDOX can proceed making the change automatically
        across the database, press A.

Import ASCII (GIX) file.

        Use this option to read a GIX file into a database.


                         6. DATABASE SELECTION

Pressing D on the main menu activates the DATABASE SELECTION
function.  If you have more than 1 database in your GOVDOX
subdirectory, a list of databases will appear. Move the
highlight bar to the desired database and press return. That
file is now your active database.  Note: The GOVDOX status
line always reports the active database and the number of
records contained in that file).

                        7. INFORMATION ON GOVDOX.

This option (I on the Main Menu) brings up a copy of the ASCII
file GOVDOX.HLP.  You can substitute any ASCII file for GOVDOX.HLP
if desired.


                       Miscellaneous information

1. Using GRX.EXE

If you experience a failure with a GOVDOX database (for example,
an error message informing you that the index is corrupt), run the GRX
utility. This file will read your existing database (*.DAT) and rebuild
the proper structure. It will also create an empty index (*.IX) file.
Once GRX has run you must rebuild the index for the database using
GOVDOX (option R on the Maintenance Menu).  The most common cause
for database corruption is turning the PC off during data entry
or reindexing...under normal operating conditions (where the user
always exits the program from the main menu), you should never have to
rebuild a file.

2. Backup?

Many users have found that using the GIX option under Export
provides a space-saving means of making a backup copy
of your database(s). Since only the data from your database is
exported (not the empty spaces inside each record), the resulting
file is usually about 40% smaller than your database.

With ASCII Import (on Maintenance menu), you can read this file
back into GOVDOX should you ever need to reconstitute your database.

You may also use LHA.EXE, included on your distribution diskette. LHA
will backup a GOVDOX database...saving approximately 80% of the
space required to store the uncompressed data.

Syntax for using LHA:

The basic syntax for using LHA is as follows:

LHA (action) (archive name) (list of files to include)

For example, to compress (backup) a database named GOVDOX (e.g., GOVDOX.DAT
and GOVDOX.IX) into an archive file named GDOX.LZH use the following
command:

                LHA A GDOX.LZH GOVDOX.DAT GOVDOX.IX [return]

To decompress this file at a later date, enter:

                LHA E GDOX.LZH [return]

The files GOVDOX.DAT and GOVDOX.IX will be decompressed and extracted
from the archive file GDOX.LZH.

3. GOVDOX Memory Requirements:

GOVDOX requires 420K of free RAM at the DOS prompt.
If you have more RAM, it will be used for in-memory storage of
the indexes.

4. GOVDOX Record Structure:

Here is the pascal structure for a GOVDOX record:

 document = RECORD
       recordstatus : longint;  { deleted?}
        sudoc       : string[30];
        itemno      : string[10];
        Title       : string[70];
        subject2    : string[50];
        note1       : string[40];
        mediatype   : string[1];
        datefld     : string[7];
        loc         : string[1];
     END;


Sample file sizes (9013 records):

Datafile   (e.g., GOVDOX.DAT):  1992094 bytes (1.9 Mb)
Index file  (e.g., GOVDOX.IX):  3097560 bytes (3.0 Mb)

Thus, to store 9000 records, you need approximately 5 Mb of disk space.
While the index is larger than the datafile (primarily because it is
also storing the sortable sudoc number), it does not grow in a 1:1
relationship with an added record.

5. GIX file format?

Here is the format of a GIX file. Note that each field has a 2 character
label followed by a colon and a space. Each record is separated by two
asterisks (**).

**
SD: GA 1/13:HRD-86-20(MF)
IT: 0546-D
TI: GAO Report, Second-year Implementation of the Federal Manager's Financ
KY: Microfiche
NO: Sent to Film area each June
TY: A
LO: C
DA: 19Feb90
**

Many users find GIX files are great for doing massive edits
across a database (assuming you have an ASCII editor or know how to
save an ASCII file from within your favorite word-processor).  Just
export your database as a GIX file, then use your editor to make
global changes across the file. When you're finished, save it back
as a plain ASCII file (e.g., CTRL-F5,Text,Save in WordPerfect).
Create a new database structure within GOVDOX to hold this new data
(we don't want to import it into the same database we used to get
the GIX file or we'll have duplicates). Import it into the new
database via Maintenance. When you're convinced it all worked
correctly, just delete the older version of the database.


6. GOVDOX.INI (the display text configuration file)

To speed data entry and conserve a bit of disk space, GOVDOX uses
codes to determine the proper display text for the media type
and location fields.  For each field, you can have 25 different
values (letters A-Y). The Z value for each is reserved for those
records that don't have any value entered in the field during
data entry.

GOVDOX assigns the display text to each code based on the configuration
file named GOVDOX.INI (a plain ASCII file that *must* be in the same
subdirectory with GD.EXE and GOVDOX.HLP.

You can create GOVDOX.INI with the GE (GMUtant Editor) program
provided with the registered version, or any word processor capable
of producing ASCII files. If using a word processor, be sure to save
the file in ASCII form (e.g., save via CTRL-F5 if using WordPerfect).

Here's a sample GOVDOX.INI file

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*  GOVDOX.INI                                                     *
*  GOVDOX configuration file for display text. LOCATION values    *
*  stored in "LOCA=" thru "LOCY=". The LOCZ= value will be used   *
*  whenever a record has no entry (A-Y) in the location and/or    *
*  mediatype field.  You may put comments in this file, just be   *
*  sure the line begins with a * in the first position from the   *
*  left.  If you edit this file with a word processor, be sure    *
*  to save it to disk in pure ASCII form (e.g., CTRL-F5 not F7    *
*  when using WordPerfect                                         *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

OPAC=No                                 Change to YES for OPAC mode

LOCA=Stacks. General circulation
LOCB=Documents room.
LOCC=Reference desk.
LOCZ=Documents. Non-Circulating                    (default)

TYPA=Microfiche
TYPB=Microfilm
TYPC=Serial
TYPD=CD-ROM
TYPZ=Monograph                                     (default)

As you can see, you don't need to enter a value for every letter under
the two types. When GOVDOX first initializes, it assigns the text
"Not Specified" for every letter. Then GOVDOX.INI is read and any letter
that's referenced gets overwritten with the new value.  If GOVDOX
finds a record with no value in either the location or mediatype fields,
then the Z value is assigned (for display purposes only). The record
*does not* have a Z added.  The important point here is to remember
that the Z text will be used for records without a code.

Enter only one location or media type per line.  The significant text
for each line begins in the 6th position of the line.

For location display text, you may have up to 40 characters following
the "=" sign. For media type display text, you may use up to 15 characters
following the "=" sign.  In each case, text that exceeds the limit is
ignored.



When doing data entry or editing, pressing F3 will put a copy of your
GOVDOX.INI file in the file viewer...



GOVDOX.EXE has been compressed with PKLITE version 1.15

Questions, comments, praise, complaints:

Contact Clyde Grotophorst, Route 1, Box 296, Hamilton, Virginia 22030
phone: [phone] email: [e-mail] CompuServe: 70404,3376